As we prepare for the 2019 Strawberry Festival and Book Fair, all the positions are currently open.
Responsibilities: Make sure the festival is a success, and we all have fun… and maybe a few other things.
Responsibilities: Work with festival chairs to provide all logistical needs of the festival. Set-up contracts for trash/recycling, chair and table rentals. Work with high school, for all site needs. Speak with Carl, police chief, fire chief, transfer station manager, and town to discuss logistics for the day and rain plan (i.e. traffic, parking, electrical needs etc.) The day of the festival make sure trash is organized and everyone has what they need. You are the main person, along with the chair, responsible for a map of set-up (how many chairs/tables at each tent..etc.).
Responsibilities: Identify logistical needs for pre-sale and festival (# tables, chairs, signage, etc.), recruit volunteers to help sort books prior to the festival, set-up the book fair, advertise to booksellers about pre-sale and fair, and volunteer at the pre-sale and festival.
Responsibilities: Recruit volunteers to work shifts for set-up, throughout the day of the festival, and for clean-up. Create Sign-up Genius website.
Responsibilities: Recruit local teachers, coaches, and “celebrities” to dunk at the festival.
Responsibilities: Contact all prior entertainment to see if they would like to be involved in the 2016 festival. Send letters confirming the date, time of performance, rain plan for the festival, and where the group can prepare (get dressed, etc.). Identify logistical needs for each group (# tables, chairs, signage, electrical, etc.). Send out a thank you for being part of the festival to each group. Contact DJ.
Responsibilities: Make a face painting sign with pictures of what can be chosen for each face painting workstation. Purchase all supplies needed for the day of the festival.
Responsibilities: Contact all food vendors to see if they would like to participate this year. Identify logistical needs (# tables, chairs, signage, etc.) of each vendor and make sure those needs are met the day of the festival.
Responsibilities: Organize all food and drink donations (i.e. whip cream, hotdog and hamburger buns, hotdogs and hamburgers, cheese, biscuit mix, chips, etc.). Purchase other food items such as strawberries, etc. Through donations or purchases, provide enough drinks (sodas, waters, and juice boxes) to sell the day of the festival, and ensure enough ice is premade at WHS to keep them cool. On the day of the festival, organize the drink stations and make sure they are stocked throughout the day.
Responsibilities: Recruit “Celebrity Chefs” to cover grilling responsibilities throughout the day. Identify logistical needs (assist in placement of grills, # tables, chairs, etc.).
Responsibilities: Recruit volunteers needed to man the shortcake area the day of the festival & bakers and strawberry slicers for shortcakes. Organize drop-off and pick-up of biscuit mix and strawberries, with directions on what to do. Suggest the best layout for shortcake area. Identify logistical needs (# tables, chairs, ice cream scoops, etc.). Manage the shortcake area set-up, festival time, and clean up the day of the festival.
Responsibilities: Work with game rental company to negotiate the best price for equipment & services to be rented. Suggest the best layout for games area. Identify logistical needs (# tables, chairs, signage, electrical, etc.). Purchase game bracelets. Introduce new ‘carnival games’? Purchase game prizes.
Responsibilities: Run the membership booth at the festival and try to be creative in thinking about recruiting new members (i.e. Red Sox Tickets). Be present at Book Fair pre-sale to sign up new members and check on membership status.
Responsibilities: Work with co-chairs on the festival poster. Print and distribute all advertising associated with festival, including posters, flyers, press releases, etc. Update & make sure large road signs and banners are out two weeks prior to festival. Organize a photo-op prior to the festival for all local newspapers, and invite all local publicity to the festival. At the festival greet the journalists and make sure they have everything they need to write-up a great article. Take pictures of the work we do prior to the festival, as well as festival pictures. Run the design contest – advertise, organize voting, contact winner for a photo op, and display entries/winner at festival.
Responsibilities: Ask businesses and people for raffle donations. Organize donations for the day of the festival – create and name baskets. Distribute to raffle winners.
Responsibilities: Purchase all supplies needed for the day of the festival and set-up sand art table the day of the festival.
Responsibilities: Purchase all supplies needed for the day of the festival and set-up balloon animals’ table the day of the festival.
Responsibilities: Send letters to all sponsors from previous year asking if they would like to sponsor again, for the same amount, and thanking them for their past generosity. Include a stamped, addressed envelope to return the sponsorship in. Personally contact all sponsors who donated $1,000 or more and follow-up with a letter. Recruit new sponsors.
Responsibilities: Organize cash boxes for Book Fair Presale and Festival, provide cash pickups at the festival, track all expenses and income, report earnings after the festival, and make sure all proceeds are deposited at the bank.